Withdrawals
Withdrawing from Nichols College can have a significant financial impact. You are strongly urged to carefully read all of the information listed below.
If you have any questions regarding the policy and the specific impact on your account, please contact Lisa Campbell, Director of Student Accounts, at 508-213-2283.
Withdrawal Procedures:
- Full-time day students who elect to leave Nichols College for reasons other than graduation MUST officially withdraw from the institution.
- Non-attendance does not relieve a student of his/her financial obligations nor entitle a student to a refund.
- Official withdrawal requires the student to meet with staff from any of the following departments to complete the necessary withdrawal paperwork: Business Office, Dean of Students Office, Residence Life, Office of the Registrar, or Office of Academic Advising.
- The date of the receipt of the written withdrawal will be considered the official withdrawal date.
- Students who withdraw from the college prior to the completion of a semester must do so by the last day of classes for that semester. A "W" will appear on the student transcript for any class that was not completed.
- Students who plan to withdraw from the College after a semester has ended may file a withdrawal to be effective at the end of the semester. The withdrawal between semesters MUST be completed prior to the beginning of the next semester in order to avoid incurring additional financial obligations.
- It is the responsibility of the student to read and understand the complete withdrawal and refund policy. Questions regarding the financial impact of the withdrawal should be directed to the Business office and the Financial Aid office. It is STRONGLY suggested that you visit or speak with the Business Office PRIOR to withdrawing from Nichols College. We would be happy to review your account with you and give you an estimate of the financial impact.
- Upon withdrawal a resident student should immediately contact their RD with the date and time of their departure. A student has 24 hours after withdrawing to remove their belongings, formally check out of the room, return the residence key, and turn in the student ID card.
- Any adjustments to the 24 hour policy must be approved in advance by the Residence Life Director.
- You will be fined for failure to return the key.
- To avoid any cleaning or damage charges, make sure your room is clean and in the same condition as when you moved into it.
- You may be assessed fee if any personal belongings are left in the room after your departure. Belongings left behind may be discarded.
- After the withdrawal Nichols College will complete the calculations for refunding of Institutional Charges and Financial Aid. A financial audit is completed upon the account of a student upon withdrawal.
- The student account is updated to reflect the above calculations. These calculations may take up to 30 days to complete.
- The student is mailed a statement with the new balance or the amount of credit on the student account. Refund checks are issued at this time.
- Please note that it may take 30-60 days for the final miscellaneous charges (damage billing, parking tickets, disciplinary fines, etc.) to be added to the account.
- Students who withdraw in the month of December may have the final damage charges added to the account in the month of February due to the December/January break period.
- Additional statements will be mailed as needed. Refund checks will be issued as needed.
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Withdrawal Forms:
Withdrawal Form and Checklist (2 pages)
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Withdrawal Policy and Refund Schedule:
The withdrawal policy is subject to change every academic year.
Day Student Withdrawal Refund Policy:
- This policy applies to all full-time day students (resident and commuter students) who are withdrawing completely from Nichols College.
- The tuition refund percentages also apply to any Evening & Online students that are enrolled in a day division course.
- The Room and Board percentages are applied to students who change from a Resident to a Commuter status within a term.
- This policy DOES NOT apply to Day students who are dropping and/or withdrawing from individual courses during a term but not withdrawing from the college.
- Courses may be added and/or dropped during the first five class days of each term. During this week the tuition will be recalculated based upon the number of credits the student is enrolled in. [Please note that if a student drops below 12 credits he/she is considered to be a part-time student. This status makes a student ineligible to be a resident student and may substantially affect eligibility for financial aid.]
- After the add/drop week is over, a student may “withdraw” or “drop” from an individual course up to the date specified on the Academic Calendar. However, a student receives no refund of tuition for these “withdrawn/dropped” courses. The student will receive a grade of “W” for these courses and the courses will appear on the student’s transcript.
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Institutional Charges and Institutional Financial Aid and Withdrawals:
(See next section for Federal and State Financial Aid regulations)
Chart for the 2008-2009 Academic Year - 09/02/08 to 05/07/09:
|
Withdrawal Completed within xx Class Days (Monday thru Friday)
|
Tuition %
Returned
|
Board %
Returned
|
Room %
Returned
|
Fees % Returned
|
Deposits % Returned
|
Nichols College Institutional Financial Aid Percentage Kept
|
| 1-5
Fall Term: 09/02/08 to 09/08/08
Spring Term: 01/20/09 to 01/26/09
|
100%
|
100%
* See Note
|
100%
|
100%
|
Tuition Deposit is Forfeited & Housing Deposit is Forfeited |
0%
|
|
6-10
Fall Term: 09/09/08 to 09/15/08
Spring Term: 01/27/09 to 02/02/09
|
80%
|
80%
|
None
|
None
|
Housing Deposit Remains as a credit on student account.
Tuition Deposit is Forfeited.
|
20%
|
|
11-15
Fall Term: 09/16/08 to 09/22/08
Spring Term: 02/03/09 to 02/09/09
|
60%
|
60%
|
None
|
None
|
Housing Deposit Remains as a credit on student account.
Tuition Deposit is Forfeited.
|
40%
|
|
16-20
Fall Term: 09/23/08 to 09/29/08
Spring Term: 02/10/09 02/17/09
|
40%
|
40%
|
None
|
None
|
Housing Deposit Remains as a credit on student account.
Tuition Deposit is Forfeited.
|
60%
|
| 21 – 30
Fall Term: 09/30/08 to 10/15/08
Spring Term: 02/18/09 to 03/03/09
|
20%
|
20%
|
None
|
None
|
Housing Deposit Remains as a credit on student account.
Tuition Deposit is Forfeited.
|
80%
|
|
After 30 class days
Fall Term: After Business hours on 10/15/08
Spring Term: After Business Hours on 03/03/09
|
None
|
None
|
None
|
None
|
Housing Deposit Remains as a credit on student account.
Tuition Deposit remains as a credit on account. |
100%
|
*Note: For withdrawals during the first 5 class days, the meal plan amount will be fully refunded with the exception of any monies spent on Bison Bucks. The total Bison Buck monies spent will be added as a charge to the student account.
All College business hours are Monday through Friday from 8:30 am to 4:30 pm. There are official documents that need to completed and signed in order for a student to officially withdraw from the College. A withdrawal is considered to be effective as of the day the official signed documents are deemed to have been received by Nichols College.
Students who are dismissed or suspended from the college and/or from college housing for disciplinary reasons or violation of local, state or federal law are not entitled to any pro-rate of tuition, room, board or fees. They will be held responsible for all the institutional charges, disciplinary fines, and any other charges that are applied to their account. However, please note that the Financial Aid package will be re-calculated according to the guidelines of Financial Aid and Withdrawals.
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Federal & State Financial Aid and Withdrawals:
- The calculation for the return of Nichols College Institutional financial aid is listed in the chart under section: "Institutional Charges and Institutional Financial Aid and Withdrawals."
- The calculation for the return of Federal and State financial aid is different from the Nichols College refund policy.
- Nichols College is required to return funds to the appropriate Federal, State, Institutional, local and/or loan agencies upon a student’s withdrawal up to the time when a student has attended the College for 60% of the term. When a student has attended the college for 60% or more of the term, then the student is normally entitled to keep the full Financial Aid package that was awarded to him/her.
- The percentage of attendance is calculated by dividing the number of calendar days attended by the student in a term by the total number of days in the term. (Note: Breaks that are 5 days long or longer are not included as part of the total term days)
- For the 2008-2009 term the following dates will be applied
Fall Term: November 3, 2008 (This date and after the Financial Aid does not need to be pro-rated)
Spring Term: March 29, 2009 (This date and after the Financial Aid does not need to be pro-rated)
- Please note that the 60% dates are subject to change if adjustments are made to the academic calendar or the federal regulations are adjusted.
- A student’s percentage of attendance is used to calculate the percentage of Financial Aid that the student is allowed to keep and the percentage that must be returned to the appropriate agencies/companies. For example, if a student withdraws and it is determined that the student attended Nichols for 40% of the term then the student would be allowed to keep 40% of his/her Financial Aid Package and 60% of the financial aid would need to be returned to the appropriate agencies/companies.
- For Federal Financial Aid there is a scheduled order of return for the financial aid. In other words, if 60% of the Federal aid must be returned then it will be returned to the appropriate financial aid sources in the following order:
- Unsubsidized Federal Stafford Loans
- Subsidized Federal Stafford Loans
- Unsubsidized Direct Stafford Loans (other than PLUS loans)
- Subsidized Direct Stafford Loans
- Federal PLUS loans
- Direct PLUS loans
- Federal PELL Grants for which a return of funds is required
- Federal Supplemental Educational Opportunity Grants (FSEOG) for which a return of funds is required
- Other assistance under the Title IV program for which a return of funds is required
- If the student is a first-time, first-year undergraduate student and withdraws within the first 30 days of the term then that student may not be eligible to receive specific financial aid awards. (In other words, 100% of the estimated financial aid may need to be returned). Please contact the financial aid department for specifics.
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